Business Operation and Administrative Manager | HK Talent Engage

Job description

Established in 2003, GreenTomato is a Hong Kong based leading technology corporate specialises in provision of professional and reliable mobile enterprise solutions and creation of award-winning mobile apps. GT is now a winner of over 100 local and global awards including Asia Pacific ICT Alliance Grand Award winner and Red Herring Global 100. And we always attribute the company success to every single team member.

GT grew from a small scale startup to a family with more than 300 passionates over 5 regional offices. With expertise and excellent teamwork, over 500 highly creditable mobile apps, web services and over 150 long-term partnerships were formed with many MNCs including AIA, AXA, Prudential, HSBC, BOCHK, Apple Inc, BMW etc.

Everyone in GT is our treasured asset, we value on personal growth and communication among teams. Employees get chance to learn from abundant in-field practical training, to share their thoughts and carry out innovative ideas. Throughout 20 years of journey, we would proudly say that our team has successfully developed Hong Kong Movie (Hong Kong’s largest movie community) , TalkBox Voice Messenger (#1 social networking app around the world), Timable (Hong Kong’s biggest event and concert guide). etc. and formed our in-house startup accelerator, GT STUDIO, to make our own ecosystem more complete.

Only a passionate team player like you can bring our business to the forefront!

For more information, please visit our website at http://www.gtomato.com and join our Facebook page.

We are hiring talent like you!

What's the job?

As the Business Operations and Administrative Manager, you'll play a pivotal role overseeing both our internal project management system and administrative functions. You'll collaborate with stakeholders to align project management processes with our organizational goals, drive efficiency improvements, and lead the resolution of complex project issues. Simultaneously, you'll maintain our office infrastructure, equipment, and property coordination, ensuring a seamless and productive work environment. Your multifaceted responsibilities encompass everything from office maintenance to business travel arrangements, with a keen focus on enhancing our overall success through streamlined operations.

You will do the following in this job:

• Oversee and coordinate all aspects of office maintenance, repairs, improvements, and cleanliness to maintain a well-functioning and welcoming workspace.
• Manage equipment usage, repairs, maintenance schedules, and inventory to optimize resources and minimize disruptions to business operations.
• Monitor and coordinate vending machine restocking, manage relationships with suppliers, and ensure the availability of quality items for employee needs.
• Establish and maintain a professional office environment that enhances employee satisfaction, engagement, and productivity. This includes managing office decor, furniture arrangements, and ergonomic considerations.
• Serve as the primary point of contact for property management, fostering strong relationships and effectively communicating the company's requirements, concerns, and priorities.
• Coordinate and facilitate business travel arrangements for colleagues, ensuring a smooth and efficient travel experience.
• Oversee and manage the internal project management system, ensuring it is maintained and optimized for effectiveness.
• Collaborate with stakeholders to align project management processes with organizational goals and objectives.
• Analyze project data and metrics, identify trends, and lead process improvement initiatives to enhance operational efficiency.
• Lead and provide guidance to the combined Administrative and Business Operations team, ensuring they work collaboratively and efficiently.
• Address complex project management and facility-related issues, demonstrating problem-solving skills and a proactive approach to solutions.
• Support or organize staff activities, events, and project tasks as required to foster a positive and engaging work environment.
• Perform additional ad-hoc duties as assigned to support the overall success of the organization and the smooth operation of the office and business operations.

What Talents we want:

• Bachelor's degree from a recognized university or equivalent practical experience in a related field. Advanced degree or certification is a plus.
• Minimum of 8 years of experience in business operations or related roles, with a demonstrated track record of leadership and successful project management.
• Strong strategic thinking and decision-making skills, with the ability to align business objectives with project management strategies.
• Excellent communication and interpersonal abilities, with a focus on building and maintaining relationships with stakeholders.
• Proven experience in managing complex projects and driving cross-functional collaboration.
• Proficiency in data analysis and reporting, with the ability to derive actionable insights.
• In-depth knowledge of business operations, project management methodologies, and industry trends.
• Strong leadership and team management skills, with a track record of mentoring and developing junior team members.
• Candidate with less experience will be considered as Assistant Business Operations and Administrative Manager

Benefits we offered:

• 5-day work week
• Birthday Leave
• Competitive remuneration
• Discretionary Bonus
• Medical Allowance
• Happy and harmonious working environment
• Valuable working experience

We offer an attractive remuneration package, comprehensive on the job training on new technologies, and excellent career development opportunities to the right candidate.

Final and Most Important Requirement

"Enjoy What You Do!!"

Candidates not contacted within 4 weeks may consider their application for this role unsuccessful. Unless advised otherwise, unsuccessful candidates will be kept on file for future job opportunities. Personal data collected will be used for recruitment-related purposes only and all personal data of applicants will be kept in strict accordance with the Personal Data Privacy Ordinance.