Admin Assistant / Office Manager - Hedge Fund | HK Talent Engage

Job description

Requirements

• At least 2-4 years of professional experience in an administrative / EA position
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills with the ability to multi-task and the ability to prioritise work duties
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High degree of personal & professional integrity, trust worthy, a team player with a good attitude towards work and colleagues but can work independently
• Hard working and responsible
• Fluent in Cantonese and Mandarin and good communicating level in English
• Fund house administrative assistance experience is desirable

Key Responsibilities

• Provide administrative support and handle general matters, working directly with the CIO
• Oversee general office functions covering workplace access control, procurement of office supplies, housekeeping, telecommunications, office equipment, facilities management
• Organise and schedule appointments for team
• Book travel arrangements
• Submit and reconcile expense reports for the team
• Act as the administrative point of contact for internal and external clients
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Perform administrative and clerical duties such as data entry and maintain records for the company
• Handle ad hoc duties assigned by CIO & COO