Executive Assistant to Top Executive | HK Talent Engage

Job description

Founded in 2010, Chelsea Consultancy currently offers consultancy services including recruitment, training, coaching, outplacement, mediation and project work.

RECRUITMENT:
Our unique approach to talent search from an international talent network helps organizations identify potential candidates worldwide. We strive to choosing the most suitable candidates for organizations with comprehensive, state-of-the-art selection tools. Our consultants will guide you through every step of the recruitment process, from needs analysis to post-placement support.

TRAINING:
Proper training equips your team to compete in the fast changing market environment. We provide tailor-made and up-to-date training program:

• Leadership development
• Change management
• Communication
• Performance management
• Customer services
• Team building
• Interviewing skill
• Stress management
• Sales training

PROJECT:

• Job redesign
• Succession planning
• Talent retention

COACHING:
We offer one on one and team coaching. Coaching offered span across the following areas:

• Executive coaching
• Entrepreneur coaching
• Life coaching
• NLP based coaching
• Performance coaching
• Relocation coaching
• Career coaching

MEDIATION:
Our accredited mediators, who are professionally trained, will help plan and execute a process facilitating parties concerned in dispute to discuss, understand and make attempts to settle disagreement.

OUTPLACEMENT SERVICE:
When an organization makes the tough economic decision to lay off employees, any assistance the company provides is appreciated by affected employees.

Company Description

We are a search firm representing a prestigious luxury group headquartered in Hong Kong. This esteemed organization is renowned for its exceptional service and steadfast commitment to excellence. With a strong global presence, they pride themselves on creating memorable experiences for guests while fostering a collaborative and dynamic work environment.

Position Overview

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a top executive. This role involves managing a variety of tasks, including scheduling and communication, while ensuring the smooth operation of both professional and personal commitments.

KEY RESPONSIBILITIES

Company Operations

• Manage the complex calendar and travel arrangements for the executive.

• Liaise with various departments, both locally and overseas, internally and externally.

• Coordinate meetings, conferences, and events.

• Prepare presentations, reports, and other documents as needed.

• Conduct research and provide analytical support.

Board Management & External Authorities

Support the executive in her role on the board and in dealings with external authorities.

Personal Support

• Assist in managing the executive's family affairs, coordinating with household staff, such as maids and drivers.

• Oversee the training and performance of household staff to ensure high service standards.

Team Management

• Supervise and mentor three secretaries, fostering a supportive and productive team environment.

• Promote effective communication and collaboration among team members.

REQUIREMENTS

Track Record: Proven experience supporting C-suite executives in fast-paced environments. Previous office management experience is preferred.

Supervisory Skills: Experience supervising and coaching secretaries, maids, and drivers, or in a similar high-level administrative role.

Proactive Mindset: A sense of responsibility and eagerness to assist, with the ability to think ahead and anticipate needs.

Personality Traits: A clear-minded, detail-oriented, and fast-paced individual with a management mindset, capable of seeing the big picture and planning accordingly.

Trust and Confidentiality: Ability to handle sensitive information with discretion while maintaining confidentiality.

Interpersonal Skills: Strong ability to work with diverse individuals while maintaining a professional demeanor and avoiding an overly authoritative approach.

Organizational Skills: Exceptional organizational and multitasking abilities in a fast-paced work environment.

Communication Skills: Excellent verbal and written communication skills in Cantonese, English, and Mandarin.

Flexibility: Willingness to work overtime and adapt to changing demands.

Languages: Strong communication skills in English, Mandarin, and Cantonese.

Education: Bachelor's degree or higher in any discipline.