Activities & Summer Programs Assistant | HK Talent Engage

Job description

Hong Kong International School (HKIS) serves over 2,800 Reception 1 through Grade 12 students from around the world. HKIS is an American, Christian school in an international setting, and a culturally diverse community of more than 40 nationalities. We believe in and live out our Mission statement:

Dedicating our minds to inquiry, our hearts to compassion,

and our lives to service and global understanding

An American-style education, grounded in the Christian faith,

and respecting the spiritual lives of all

We are currently recruiting for the following position:

The Activities and Summer Programs Assistant supports the Primary Schools Activities & Athletics Coordinator in the day-to-day operations of the ASA programs in the Lower and Upper Primary and contributes to the smooth running of the Summer Discovery Programs.

KEY AREAS OF RESPONSIBILITY:

Program Implementation and Coordination:

• Work with the Activities & Athletics team to coordinate and implement programs established by the Primary Schools Activities & Athletics Coordinator.
• Support existing programs and systems in order to ensure consistency and quality as well as to determine any areas of improvements.
• Assist the Primary Schools Activities & Athletics Coordinator to manage the summer program registration process, arrange refunds, payroll calculation for staff, purchase supplies as well as assist with campus set-up and wrap-up.
• Mediate parents’ complaints and handle students’ behavioural issues in the absence of the Primary Schools Activities & Athletics Coordinator.
• Liaise with local schools, teachers and parents when required for overall program development.

Program Guidelines:

• Assist in the evaluation, communication and implementation of guidelines established to ensure the effective operations of the department.
• Assist the Primary Schools Activities & Athletics Coordinator in identifying any areas of improvement.

Staffing:

• Support the hiring process for teachers, support staff and teacher assistants for Summer Discovery Programs.
• Support the orientation of teachers, teacher assistants, nurses & AV technicians, together with the Primary Schools Activities & Athletics Coordinator in order to ensure the standard and quality of instruction and delivery are met.
• Assist the Summer Program Specialist in solving any day-to-day problems and issues.
• Support the supervision of the duties of teachers and other staff associated with these programs.
• Work with HR to prepare summer staff contracts & time sheets.

Marketing:

• Execute marketing strategies including Summer Discovery Program website, China trips poster, website, in order to promote programs to the internal and external community.
• Arrange and implement various forms of advertisement in conjunction with the HKIS Marketing Office.
• Email bi-weekly advertisement directly to HKIS parents and students as well as post advertisement on divisional newsletters.

Vendors:

• Support the Primary Schools Activities & Athletics Coordinator to establish effective support services, such as, bus transport and catering services.
• Maintain records and regularly report findings to the Primary Schools Activities & Athletics Coordinator.

Budgeting:

• Maintain and monitor operational expenses as well as approve requests for teaching supply and student materials to ensure amounts do not exceed budget limits.

Facilities Management:

• Coordinate and arrange summer school facilities, supply, AV & computer requests and work with Facility Service Managers, Finance Department, Human Resources Department, and Purchasing to ensure smooth schedules and set up throughout the summer.

Reporting and Analysis:

• Compile and analyse data to assist the Primary Schools Activities & Athletics Coordinator in evaluating operations and procedures for recommendations to the schoolwide Director of Activities and Athletics on improvement areas.

Other:

• Undertake any other duties and functions as required by the LP/UP Activities & Athletics Coordinator, which will help improve overall operations.

EXPERIENCE & QUALIFICATIONS:

Education:

• Relevant degree or experience working within an extra -curricular program.

Experience:

• 3 year’s experience working in a school setting involved with managing activities and or summer programs

Desired Skills:

• Strong written and verbal communication skills in English, Cantonese/Mandarin preferred.
• Experience in supporting academic and non-academic programs.
• Experience in staff training and supervision preferred.
• Strong interpersonal skills.
• Webpage maintenance experience an advantage.
• Proficient using Microsoft 365 platforms’ applications, SchoolsBuddy, Schoology, PowerSchool.
• Flexibility to meet varying workloads throughout the year.
• Strong organisational and multitasking skills.

We invite you to learn more about our school and discover for yourself career opportunities in our remarkable HKIS community at www.hkis.edu.hk

Interested candidates please forward your updated resume together with a cover letter and references to [email protected]

We look forward to hearing from you!